Bellefonte Area School District
Fine Arts Boosters
PROPOSED BYLAWS
ARTICLE I NAME
The name of this organization shall be the Bellefonte Area School District Fine Arts Boosters, hereinafter referred to as the Fine Arts Boosters.
ARTICLE II OBJECTIVES
The objectives of the Bellefonte Area School District Fine Arts Boosters shall be:
ARTICLE III FINE ARTS COORDINATOR
Section 1 The Fine Arts Coordinator shall be the official liaison between the boosters and school authorities.
Section 2 The Fine Arts Coordinator may request the resignation of any member of the Executive Committee of the Fine Arts Boosters upon majority concurrence of the remaining Executive Committee members. The Fine Arts Coordinators vote will break any tie in the vote among the remaining Executive Committee members.
ARTICLE IV MEMBERSHIP
Section 1 The membership of the Fine Arts Boosters shall be open to anyone interested in the progress and development of the fine arts program of the Bellefonte Area School District.
Section 2 Membership is open to any supporter of the Districts Fine Arts program without any membership fees.
Section 3 Membership can be achieved by registering online at the Fine Arts Boosters webpage.
Section 4 Attendance at a Fine Arts Booster meeting constitutes membership.
ARTICLE V OFFICERS
Section 1 The officers of this organization shall be a president, vice president, secretary, and treasurer.
Section 2 Any Booster shall be eligible to run for and serve as an officer and/or chairperson of any committee.
Section 3 Terms of office for all officers shall be two years. The president(s) and secretary shall be elected on the even numbered years, and the vice president and treasurer shall be elected on the odd numbered years.
Section 4 In the event that an officer cannot complete his/her full term for any reason, a replacement for that term will be appointed by majority vote of the remaining members of the Executive Committee.
ARTICLE VI DUTIES OF OFFICERS
Section 1 The PRESIDENT shall preside at all meetings of the organization, appoint all committees, and shall be an ex officio member of all committees, except the nominating committee.
Section 2 The VICE PRESIDENT shall assume all the duties of the president in his/her absence. He/she shall serve as the chairperson of the membership, nominating, and by-laws review committees and assume other duties as are deemed necessary.
Section 3 The SECRETARY shall keep the records and minutes of all meetings, attend to the correspondence, and perform other duties as deemed necessary.
Section 4 The TREASURER shall receive all funds due the organization, deposit same, pay all bills as determined by the membership, and submit the books to the financial review committee.
ARTICLE VII THE EXECUTIVE COMMITTEE
Section 1 The Executive Committee shall be composed of the officers of the organization, the Fine Arts Coordinator, and members-at-large elected by the general membership to represent each constituency supported by the boosters. At any given time, there will be no more than five members-at-large. All members of this committee will be voting members.
Section 2 The Executive Committee shall have the emergency power to act for the membership between meetings of the organization.
Section 3 The Executive Committee shall meet once monthly, in addition to the regular monthly meeting of the Fine Arts Boosters.
Section 4 In the event the Executive Committee finds reason for dismissal of a fellow officer (i.e., relating to matters detrimental to the functioning of the booster organization), the matter will be brought to the attention of the Fine Arts Coordinator, who will meet with the Executive Committee to discuss further action, which may include that provided in Article III, Section 2.
Section 5 It will be at the discretion of the Executive Committee to invite any appropriate personnel for discussion relevant to issues at hand.
Section 6 It will be at the discretion of the President, with the Executive Committees approval, to appoint an additional member-at-large for the purpose of training for future offices.
ARTICLE VIII MEETINGS
Section 1 The regular meetings of this organization shall be held monthly, except when changed by vote of the general membership.
Section 2 Special meetings may be called by the Fine Arts Booster President. Notice of the date, time, place and business to be transacted shall be given by the Secretary to the members at least five (5) days in advance. Only that business for which notice has been given shall be transacted.
Section 3 A Quorum shall consist of those members present.
ARTICLE IX COMMITTEES
Section 1 Standing committees shall consist of: membership, by-laws review, ways and means, and such other committees as the President and Fine Arts Coordinator shall deem necessary.
1a. The Membership Committee shall be responsible for conducting the annual membership drive beginning in July.
1b. The By-laws review committee will meet annually between the June and July meeting to review the by-laws and present any recommended changes at the July meeting for approval.
Section 2 A Financial Review Committee shall consist of three (3) members, other than officers, who shall review the books of the organization between the regular meetings in June and July.
Section 3 The Nominating Committee shall meet and present a slate of officers and members-at-large of the Executive Committee to the membership at the regular April meeting. Nominees shall be chosen from a roster of active members and presented to the Executive Committee for certification prior to the April meeting.
3a. The Nominating Committee shall meet in February.
3b. The Nominating Committee shall consist of the Vice President (chairperson) and at least one member from the general membership.
ARTICLE X DUES
Dues may be reinstated by the Membership Committee, subject to the approval by a majority vote of the membership present.
ARTICLE XI ELECTIONS
Section 1 The Nominating Committee shall present a slate of officers and members-at-large at the regular April meeting of each year. Nominations may be made from the floor after the report of the Nominating Committee.
Section 2 Officers are to be elected at the regular May meeting. They shall take office at the regular July meeting.
Section 3 A majority vote of the members present shall constitute an election.
ARTICLE XII FINANCES
Section 1 The Treasurer, with approval of the Executive Committee, shall prepare and submit for approval a proposed budge for the following school year at the May meeting. This budge shall be voted on for final approval at the June meeting.
Section 2 The President, Vice President, Treasurer, and Secretary of the Fine Arts Boosters shall be bonded.
Section 3 The Treasurer shall receive all funds due the Fine Arts Boosters, issue appropriate receipts, be solely responsible for deposit of funds, and shall pay all bills upon authorization of the fine arts boosters. Two bonded officer signatures are required on each check. A majority of the Executive Committee can authorize emergency expenditures up to three hundred dollars.
Section 4 The Treasurer shall give a complete financial report at each meeting.
Section 5 Records shall be reviewed at the end of the school year.
ARTICLE XIII PARLIAMENTARY AUTHORITY
The rules contained in Roberts Rules of Order Newly Revised shall govern this organization in all cases in which they do not conflict with the rules of this organization.
ARTICLE XIV AMENDMENTS
These Bylaws may be amended by a 2/3 vote of those present at any regular meeting. The amendments must have been presented at the preceding regular meeting of the organization.
Presented at the June 2008 meeting for review.
Bylaws to be voted on at the July 1st, 2008 General Membership meeting.
Posted June 22, 2008